One library, two audiences.
Internal teams and external contributors (agencies, freelancers, distributors) need to work from the same source without seeing each other's private files.
Enterprise digital asset management software
Pics.io is an enterprise digital asset management system built for mid-size teams like yours. As you add markets, brands, and outside partners, your asset library has to keep up without turning into a security problem. We built Pics.io with that in mind.
- One library for every team
- Governed access, controlled sharing
- Security your IT team can review
Keep your files in Google Drive or Amazon S3 and add SSO, custom roles, and audit trail.
Trusted by:
Beyond file storage
What is enterprise digital asset management?
Enterprise digital asset management is a centralized system for storing, finding, governing, and sharing brand assets across departments, markets, and external contributors. It adds the access control, security review, and integrations that a growing organization needs on top of basic file storage.
A large headcount doesn’t necessarily make DAM "enterprise". What matters more is your needs and requirements. For example, a 40-person marketing team running five regional brands has enterprise needs; a 500-person company with one small design team might not.
What enterprise DAM systems have to handle:
Multiple markets, brands, business units.
Assets have to stay organized and findable whether you run three brands or thirty regional storefronts.
Unified metadata standards and taxonomy.
Every team tags and names things differently on its own. An enterprise library needs shared rules everyone follows.
More connected systems and workflows.
Creative tools, CRMs, CMSs, and approval chains all need to plug into the same library instead of working around it.
Before the shortlist
How to evaluate enterprise DAM software
Before you book a demo or start procurement, here's what to check against any enterprise DAM vendor, including us:
- 01 Access governance Can we set different access levels for internal teams, agencies, and external partners?
- 02 Storage and data control Do we keep ownership of our files, or do they have to move onto the vendor's servers?
- 03 Migration readiness What does it actually take to get our existing library into the new system?
- 04 Security review Can the vendor pass our IT team's security and compliance review?
- 05 Rollout and adoption How fast can teams start using it without a long training cycle?
- 06 SSO and identity management Does it work with the single sign-on and identity provider we already use?
The governance model
Access narrows from admin down to external partners
Access typically narrows the further out you go, dropping from full admin control down to a partner who only sees what's shared with them.
-
Admin
Manages roles, billing, and integrations
-
Team
Full access within their own collections
-
Agency
Access limited to only what they need
-
External
partnerViews and downloads via a link, no login needed
Roles + collections
Keep access governed as teams and partners grow
The more teams, agencies, and external partners touch your library, the harder it gets to keep control of who sees what. Pics.io handles this with role- and team-based access: each role defines exactly which collections a person can see, and what they can do inside them, whether it’s upload, edit, share, approve, or just view.
External partners work the same way. An agency or freelancer gets access to the collections they need and nothing else, so internal-only material never leaves the building by accident. As you add more teams and partners, you're scaling a governance model, not just adding more folders.
Internal user
83 users
Accessible folders
- Drafts
- Internal reports
- Brand source files
- Planning
- Unreleased products
- Product launch materials
Agency user
23 users
Accessible folders
- Approved campaign assets
- Presentations
- Product photography
- Brand guidelines
- Creative briefs
- Campaign deliverables
Built for your IT review
Security information for IT and procurement review
Before you migrate or roll out a new DAM, your IT team wants answers on hosting, data control, and compliance. We get that.
Pics.io runs on Amazon S3 and Google Drive, so your files stay on infrastructure you already trust, backed by active vulnerability monitoring and a public uptime status page. We're currently in the process of a SOC 2 Type I audit covering Pics.io, under the Security category. Track real-time status on our Trust Center at trust.pics.io.
Data ownership works the same way as everything else here: with BYOS, your assets never leave your own Google Drive or S3 bucket, so there's nothing to hand back if you ever decide to leave.
Familiar tools. Governed assets.
Reduce adoption friction with Pics.io MCP
Rolling out a new DAM usually means retraining every team on a new interface. Pics.io MCP lowers that barrier: once it's connected, people can find governed assets from inside the AI assistant they already use every day, without learning a new tool first.
Find approved assets from your AI assistant
Pics.io MCP connects your library to Claude, ChatGPT or Gemini, so employees can search for assets in plain English instead of learning folder structures or filters. It respects your existing Pics.io permissions, so a person only ever sees what they're already allowed to see in Pics.io itself.
The scope is intentionally narrow: MCP can search assets, read metadata, and generate previews. It's read-only, so it can't upload, edit, move, delete, or share anything, and your IT team doesn't need to treat it as a new access risk.
In practice, someone might simply ask: “Find approved product photos for the spring campaign.” The assistant points them to matching assets from Pics.io, respecting whatever access that person already has.
Find approved product photos for the spring campaign
Found 6 in Marketing / Campaigns:
- spring_hero.png PNG · 1920×1080 · May 12
- promo_a.png PNG · 1200×628 · May 10
- launch_wide.png PNG · 1600×900 · May 9
- banner_spring.jpg JPG · 1920×1080 · Mar 21
- icon_set.svg SVG · vector · Apr 15
- hero_background.webp WEBP · 2560×1440 · May 12
Ask Pics.io for any asset…
Opus 4.6
Different teams. One library.
How teams work with Pics.io
Frequently asked questions
What happens to our files if we stop using Pics.io?
Your files stay yours either way. If you connected your own Google Drive or Amazon S3, nothing changes because your files have always been there and stay exactly where they are. If you used Pics.io storage instead, we help you export your full library before you go.
Who should own the DAM inside the company?
Usually there are three groups that share it. Marketing or brand ops runs the day-to-day library for uploads, tagging, and structure. IT connects single sign-on and reviews DAM security. Admins manage roles and decide who gets access to what.
How much content can Pics.io handle?
There's no hard ceiling, and the real limit depends on where your files live. With your own Google Drive or Amazon S3, capacity depends on your plan with that provider. With Pics.io storage, Enterprise plans start at 5TB and expand as you grow.
Can we run several brands or regions in one account?
Yes, many customers using our enterprise digital asset management platform do exactly that. Set up top-level collections for each brand or region, then use roles to control which teams and partners can see and work inside each one, all from a single account.
How is digital asset management for enterprise different from normal digital asset management software?
It's the same core system with governance layered on top: role-based access across teams and external partners, security review your IT team can complete, SSO, and audit trails. Regular DAM covers search and organization; enterprise DAM adds the controls a growing, multi-team organization needs to use it safely.
See how Pics.io fits your requirements
Book a demo and we'll walk through your own files, your access and security requirements, and how Pics.io suits your specific needs.
On the call, you'll get:
- A walkthrough with your own files
- Direct answers to your team's specific questions
- A plan and pricing proposal built around your requirements
Schedule your free live demo
Get personalized 1:1 demo with our product expert
By submitting this form, I agree to Pics.io Terms of Service and Privacy Policy and will receive communications from Pics.io